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Purchasing, inventory and cost control

Built for hospitality cost structures — fresh produce, F&B consumables, linens, engineering parts — with mobile receiving, supplier bidding and approval workflows.

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The problem

Why a new system, and why now

Hotel purchasing is fragmented: F&B buys its own produce, engineering buys its own parts, linens go through a separate vendor. By the time finance sees the consolidated picture, the period is closed and overspends are discovered too late.

What GEMSTAR delivers

Requisition, purchasing, receiving and cost control, with supplier catalogs, approval limits and budget checks you configure.

01Purchase requestsDepartment-level requests, pre-approved templates.
02Supplier biddingQuote requests to N suppliers, side-by-side comparison.
03Mobile receivingPhoto verification on delivery, exception flagging.
04Inventory & recipesRecipe-level BOM, auto-deduct from F&B POS.
05Cost controlDepartment budgets, variance reports, alert thresholds.
06AP integrationSend approved POs to finance AP, three-way match.

GS SCM — procurement pricing and supplier workflow

Warehouse operations — stock location, picking and replenishment

Outcomes

At a glance

RFIDAsset tagging and tracking

12 document typesSynced to finance systems

B2BOpen procurement platform

Who builds this

200+ people in Shenzhen — not a reseller

We write the software, supply the hardware and run our own 24/7 support desk. Three subsidiaries, 13 offices and 20+ service locations across China.

GEMSTAR team

GEMSTAR engineering floor

GEMSTAR office

Let's map this to your property

Send us your operation scope. We'll come back with a written scope, indicative pricing and references.

45-minute demo built around your operation
Written scope and pricing within 5 working days
Integration assessment for your existing systems
References from comparable properties

Book a demo